Manual / procedure
Last modified: 
Monday 13 January 2014

Metis support

Login to Personal Metis

  1. What is Metis?
  2. What is Personal Metis?
  3. Why do I have to use Personal Metis?
  4. Can I report my activities in Word as I used to do?
  5. When do I have to report my activities in Personal Metis
  6. When I have organized a conference together with my collegue do we both have to register?
  7. Do I also have to register my publications in Personal Metis?
  8. How can I upload my final accepted and peer reviewed manuscript
  9. How do I deal with copyright regulations?
  10. Can I put the pdf's of my publications on my personal pages?

1.What is Metis?

Metis is a research, information and registration system. All Universities in the Netherlands use Metis for the registration of their scientific output.
Metis is used as a management tool for creating the Business Report and the Factsheets that we are required to make for the NIOO and KNAW management.

All scientific and professional activities can be registered in Metis, not only publications (articles and books) but also lectures, conferences you have organized or attended, PhD's you hae supervised, exhibitions you have made etc.

Read the KNAW Metis Manual.

2. What is Personal Metis?

Personal metis is the user-friendly interface to Metis. It allows every researcher to register his/her own research activities.
Registration can take place on a time and a place that is convenient for you.

Login to Personal Metis.

If you do not know your username and password click on NEW USER in the Personal Metis opening screen and send your(NIOO)- e-mailadress.
If you are known to the system, it will mail you your username and password.
If you are not known to the system you will get the following message:
PM User Unknown

Please report to the library and your account will be created

Read the overview on how to use Personal Metis

3. Why do I have to use Personal Metis?

The Management Team has decided that all NIOO researchers, including PhD-students, should register their research activities.
The registration that is required for the Business Report includes all scientific activities, other than publications, for example lectures, training courses, conference-papers, software.

It is required to do this in Personal Metis in order to work more efficiently. The head of the department can see now during the year what has been registered for his/her department. And the editing of the final Business Report can be done in an easy and efficient way.

4. Can I report my activities in Word as I used to do?

No. Please use Personal Metis.

5. When do I have to report my activities in Personal Metis?

You can report your activities at any time you think is convenient. Of course the Business Report has to be ready by the end of the year. At the end of the year all activities from this year should be registered.

When you register an event when it takes place, or just after that, it is a) much easier for yourself to remember and b) it permits an overview of all your department's activities.

6. When I have organized a conference together with my colleague do we both have to register?

No, the first one to register is enough.
When you register a multi-authored paper/activity be sure to pick the other authors from the list. DO NOT AMEND AN AUTHOR NAME YOURSELF.
If you are involved in a multi-author activity please first check whether this activity is already registered by your colleague.

One registration with both your names is enough.

7. Do I also have to register my publications in Personal Metis?

You can register your publications in Personal Metis, and if you want to publish your accepted-final- peer reviewed manuscript for open access usage you can do so.
The library will check your bibliographic record and enhance and correct this if and where necessary. Also we will upload te final publisher's print, open access if allowed, behind the Request-A-Copy-button otherwise.

Read the overview on how to register in Personal Metis

8. How can I upload my final accepted and peer reviewed manuscript?

First check whether you are allowed to publish the final accepted peer-reviewed manuscript. You can do that at the Sherpa Romeo website.
The final accepted peer-reviewed authors manuscript is called "post-print". If you have a green check sign at 'Author's post print' then you are allowed to do so.

Sherpa Romeo

Open your Personal Metis and add the bibliogrpahic data to the list. Click save and upload your final manuscript. Make it open for everyone.

9. How do I deal with copyright regulations?

When you submit a publication you will have to sign an agreement with the publishers. In most cases the publisher wants you to transfer your copyright to the publisher.
Modify, if appropriate, any contract you sign with a publisher ensuring your right to use your work, including posting on the internet.
If you want to know more about the current policy of the publishers, visit "Publisher copyright policies & self-archiving" and the copyright toolbox from Surf & Jisc.

If you have any questions regarding copyright regulations or if you need any assistance, please contact the library.

10. Can I put the pdf's of my publications on my personal pages?

95% of the publishers do not allow this. And most authors have signed the copyright form with which they gave away their rights
More information on Publisher copyright policies & self-archiving can be found on the SHERPA website:http://www.sherpa.ac.uk/romeo.php (this site gives a summary of permissions that are normally given as part of each publisher's copyright transfer agreement) & on NIS: copyright issues.

Read the detailed Metis instruction.